Office relocation is not child’s play. It is much trickier than home removal and depending on the size of the office and the gravity of the move, it involves relocation of much more assets than what is involved in home removal.That’s the reason, when it comes to relocation of office, hiring professionals is a MUST. These professionals will use all their expertise as well as experience to ensure a perfect, fast and seamless move.
Nevertheless, it is always imperative that you follow a definite preparatory checklist that will help you conduct the move in a proper way. In fact, when you opt for man and van hire in London, the professionals will follow the same checklist to ensure the preparation is seamless and perfect. So on this page, we briefly discuss the checklist that you need to follow before office relocation.
The First Step – First Things First
The first thing to do is choosing a new space for your office. While looking for one, you need to consider the sustainability of your business and the growth opportunity. This will include the workstation designs and technical requirements and how they are going to benefit you.
You need to move all your IT,computers, connections, databases without really affecting or slowing down the workflow. Consider how you will manage the removal. Create a planning team that will look after the entire moving process.
They will start taking quotes from the moving companies and start comparing them to find out the best of them. You need to make sure you put stakes in the office relocation company that will give you the truest value for money. Ensure that the company that offers office relocation in London has the expertise and infrastructure to move your office as fast and as seamless as it can be. It has to have the infrastructure to do so, and the expertise to suggest the most feasible plan for the same.
The Second Step – Communicating
This step involves notifying your current landlord as well as your property manager by serving them an official notice. Besides, also notify all your team members the moving date as well as the address of the new office.Also notify all your local partners,suppliers,vendors and affiliates about the impending move. The list of associated whom you should send notification to include:
- Clients, suppliers and partners
- Vendors,including the catering vendor
- The Statutory bodies associated with your business
- Your Internet and telephone service provider
- Banks and any other financial institutions
- Insurance companies
- Stationery services
- Service companies for office appliances
Step Three – The Preparation
Your moving company should help you in this step. This step should ideally involve creating an inventory of all your existing office furniture and fittings, arranging external storage service,if needed and this should be taken care of by the removal company. Other steps involve assigning colour codes for equipment and furniture for every department.
Your task also involved keeping a constant liaison with your moving company and handing over to them the complete floor plan of the new accommodation.You need to sign the official paperworks in regards to licences and permits and providing the access codes of all the movers to the new office premise.
Step Four – The Move
This should entirely be taken care of by the professionals offering office removals in London. But that’s another story that is beyond the scope of this discussion.
You need to hire an office relocation service that is competent enough to help you in the preparation. GT Removals is the best name to hire if you are in and around London. Call us anytime at 020 3983 5849 or email us at nfo@gtremovals.com for a free online quote.
